CALL FOR BIDS
Notice is hereby given that the Board of County Commissioners of Flathead County, Montana, will receive bids on the following:
PROPANE FUEL
Bidder will furnish in writing an affidavit that the bidder will be able to furnish all the materials (propane) that Flathead County will use in the next year, February 1, 2025, through January 31, 2026.
PROPANE - estimated usage - 200,000 gallons
Vendor to provide the 11,000-gallon minimum porta-pac/tank, a 2-pump system with combined 125 PSI, with each pump capable of handling the 125 PSI individually should one fail, and motors, all piping and pressure regulating valves and gauges and related equipment to the liquid propane manifold which will meet the burner specifications on both volume and pressure down to a temperature of 32 degrees Fahrenheit. Rental agreements are applicable, pertinent information may be listed in the appropriate space provided. This should include the delivery and removal of the tank and equipment upon job completion and/or the termination of said contract, including any man-hours required for set up or removal.
Bidder will provide the equipment necessary for the hookup between the porta-pac and the liquid propane manifold. Bidder will have a back-up propane pump ready for use. Flathead County agrees to purchase any items needed for the hookup that are specific to our particular plant.
Once the porta-pac has been moved to the site, Flathead County will bear the costs of any further relocating.
Bidder must be able to deliver materials to the Old Steel Bridge Pit, 1333 Holt Stage Road, Kalispell, MT, 59901, or to another predetermined location within Flathead County, on a keep-full basis. Alternate delivery locations will be given to the vendor one week prior to the effective date of change.
Delivery/Shipping will be F.O.B. to the specified plant location.
Bidder to furnish propane at net state prices (laid in price, rack price). At the time a net state prices (laid in price, rack price) fluctuation occurs, the term contract holding vendor shall be required to supply a written, dated notice, detailing the effect the price fluctuation will have on net state prices (laid in price, rack price) and the total cost per gallon delivered.
For fuel provided under the term contract, net state prices (laid in price, rack price), delivery prices, totals per gallon, invoice total and meter reading measurements before and after delivery must be on all invoices. Invoices must be signed at the delivery point or signed at the County Shop Office after each delivery.
Bidder to state brand of propane fuel on the bid form.
Bidder is to bid only the delivery cost per gallon over the net state prices (laid in price, rack price) on the attached bid form.
Award of bid will be made only to a single vendor who can supply propane fuel, porta-pac unit, and related items needed to hook up to the liquid propane manifold. If delivery points are not kept full Flathead County reserves the right to order fuel from another supplier to maintain operations.
All fuels provided and delivered shall meet or exceed Federal Fuel Commodity Specifications.
NOTE - If quality of fuel is questioned, the County reserves the right to have fuel tested and if
found unsatisfactory to refuse delivery.
Each bidder must deposit with his bid, a bid security in the amount of two-thousand dollars ($2,000.00), to secure the bidder's express covenant that if the bidder is awarded the contract, the bidder will, within ten (10) days, enter into a formal contract for the supply, purchase, and sale of said propane fuels. Bid security shall be payable to Flathead County and shall be in the form of lawful money of the United States: a cashier's check, certified check, bank money order, or bank draft issued by a Montana bank; or a bid bond executed by a surety corporation authorized to do business in Montana.
The form of contract and the bid form to be signed are on file and may be obtained at the Office of the County Commissioners, located on the third floor of the old courthouse in Kalispell, Montana.
All sealed bids, plainly marked as “PROPANE BID”, must be in the hands of the Clerk to the Board of County Commissioners, 800 S Main, Room 302, Kalispell, MT, 59901, on or before Monday, January 27, 2025, 4:00 p.m. Bids will be opened and read the following morning.
The Board of County Commissioners reserves the right to reject any and all bids and to accept the bid deemed to be in the best interests of Flathead County.
The award of a bid will be made solely by the issuance of a letter of award to the successful bidder by the Office of the County Commissioners.
Dated this 7th day of January, 2025.
BOARD OF COUNTY COMMISSIONERS
Flathead County, Montana
By: _/s/Pamela J. Holmquist ___________
Chairman, Board of Commissioners
Publish on January 12 and 19, 2025.