CALL FOR BIDS
Notice is hereby given that the Board of County Commissioners of Flathead County, Montana, will receive bids on the following:
GASOLINE AND DIESEL
Bidder will furnish in writing an affidavit that the bidder will be able to furnish all the materials (gasoline and diesel) that Flathead County will use in the next year, February 1, 2025, through January 31, 2026.
DIESEL - estimated usage - 325,000 gallons
REGULAR NO LEAD - estimated usage - 100,000 gallons
SUPER UNLEADED - estimated usage - 5,000 gallons
Bidder must be able to deliver materials to the following delivery points on a keep full basis.
Bid prices for all materials must be listed for each delivery point listed below, on the bid form.
Delivery/Shipping will be F.O.B. to the following destinations:
Delivery Points:
Martin City Regular No Lead Gas and Red Dyed Low Sulfur Diesel
Columbia Falls Regular No Lead Gas and Red Dyed Low Sulfur Diesel
Busch Pit Regular No Lead Gas and Red Dyed Low Sulfur Diesel
Bigfork – Fox Pit Red Dyed Low Sulfur Diesel
Sheepherder Pit Red Dyed Low Sulfur Diesel
County Shop, Road Regular No Lead Gas, Super Unleaded, and Red Dyed Ultra Low Sulfur Diesel
Solid Waste, Landfill Regular No Lead Gasoline and Red Dyed Ultra Low Sulfur Diesel
Diesel fuel to be blended a minimum of 30% in winter months, approximately from November 1 through March 31, at the discretion of the Flathead County Road Department, depending upon winter weather. The exception will be the diesel tank at 1249 Willow Glen location, Flathead County Road Department will add winter additive to the tank at the county shop.
Bidder to furnish net state prices. At the time a price fluctuation occurs the term contract holding vendor shall be required to supply a written, dated notice detailing the effect the price fluctuation will have on his "Base Price".
For fuel provided under the term contract, prices and meter readings or "stick" measurements must be on all invoices. Invoices must be signed at the delivery point or signed at the County Shop Office after each delivery.
Bidder to state brand of gasoline and/or diesel fuel being on the bid form.
Bidder to include the following taxes with their price breakdown per gallon per delivery point on the attached form:
Gasoline include state tax no federal tax
Diesel include no state tax no federal tax
Award of bid will be made only to a single vendor who can supply both gasoline and diesel fuel. If delivery points are not kept full Flathead County reserves the right to order fuel from another supplier to maintain operations.
All fuels provided and delivered under the terms of this contract shall meet or exceed Federal Fuel Commodity Specifications as referenced below:
Fuel Quality Requirements:
Gasoline - All gasoline provided shall meet or exceed Federal Specifications, VV-G-1690B.
Diesel Fuel - All diesel fuels provided shall meet or exceed Federal Specifications, VV-F-800B with reference to grades DF-#1 and DF-#2.
NOTE - If quality of fuels is questioned, the County reserves the right to have fuels tested and if found unsatisfactory to refuse delivery.
Each bidder must deposit with his bid, a bid security in the amount of two-thousand dollars ($2,000.00), to secure the bidder's express covenant that if the bidder is awarded the contract, the bidder will, within ten (10) days, enter into a formal contract for the supply, purchase, and sale of said gasoline and diesel fuels. Bid security shall be payable to Flathead County and shall be in the form of lawful money of the United States: a cashier's check, certified check, bank money order, or bank draft issued by a Montana bank; or a bid bond executed by a surety corporation authorized to do business in Montana.
The form of contract and the bid form to be signed are on file and may be obtained at the County Commissioners’ Office, located on the third floor of the old courthouse in Kalispell, Montana.
All sealed bids, plainly marked “GASOLINE AND DIESEL BID”, must be in the hands of the Clerk to the Board of County Commissioners, 800 South Main, Room 302, Kalispell, Montana, 59901, on or before Monday, January 27, 2025, at 4:00pm. Bids will be opened and read the following morning.
The Board of County Commissioners reserves the right to reject any and all bids and to accept the bid deemed to be in the best interests of Flathead County.
The award of a bid will be made solely by the issuance of a letter of award to the successful bidder by the Office of the County Commissioners.
Dated this 7th day of January, 2025.
BOARD OF COUNTY COMMISSIONERS
Flathead County, Montana
By: _/s/Pamela J. Holmquist_________
Chairman, Board of Commissioners
Publish on January 12 and 19, 2025